Secretary (OA)
Screens calls and visitors to the Pathology and Laboratory Medicine Service, directing to staff members those contacts requiring attention or knowledge of programs or operations. Maintains supervisors' and pathology management calendar and schedules appointments based on knowledge of supervisors' interests and commitments. Receives and reviews classified and unclassified correspondence for the service, determine proper action, at times preparing answers before referring to the supervisors. Reviews outgoing correspondence and reports ensuring proper format, correctness of detailed information, correct grammatical content, and determining that all necessary information has been coordinated and is in accordance with established policy. Receives, researches, and crafts responses to congressional inquiries from the Director's Office, per formatting guidelines of said Office. Establishes and maintains suspense control records on correspondence, recurring and non-recurring reports and other action documents.Maintains calendar; schedules appointments, coordinates meetings, schedules conference rooms. Serves as Primary Timekeeper, coordinates and assists with timekeeping issues throughout Pathology and Laboratory Medicine Service. Shares in the responsibility for public relations through direct personal contact with patients and their families, veterans, veteran organizations, community groups, local, state and federal facilities. Work Schedule:
M-F 8:
30 a.m.-5:
00 p.m. with possible weekends and holidays Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD081160 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
utilizing a variety of office automation software, scheduling appointments, screening calls and visitors, crafting responses to inquiries, establishing and maintaining suspense control records on correspondence. In addition to meeting experience requirements, applicants for this position must certify they possess a 40 words per minute typing speed. You will be rated on the following Competencies for this position:
Planning and EvaluatingTechnical CredibilityVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. The employee sits at a comfortable, well-lit, climate controlled work-station. There may be some walking, standing, bending, carrying of items such as files, papers, books, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
M-F 8:
30 a.m.-5:
00 p.m. with possible weekends and holidays Telework:
Not available Virtual:
This is not a virtual position. Position Description/PD#:
Secretary (OA)/PD081160 Relocation/Recruitment Incentives:
Not authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/27/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
utilizing a variety of office automation software, scheduling appointments, screening calls and visitors, crafting responses to inquiries, establishing and maintaining suspense control records on correspondence. In addition to meeting experience requirements, applicants for this position must certify they possess a 40 words per minute typing speed. You will be rated on the following Competencies for this position:
Planning and EvaluatingTechnical CredibilityVeteran and Customer Focus Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
The work is sedentary. The employee sits at a comfortable, well-lit, climate controlled work-station. There may be some walking, standing, bending, carrying of items such as files, papers, books, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0318 Secretary - Salary Range:
$41,005 to $53,308 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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