Human Resources Assistant

Company Name:
Dekalb Medical
Position Type:
Job Title: HR Assistant (Employee Records) - Temporary Assignment (3 months)
Department: Human Resources
Summary: The HR assistant is responsible for coordinating filing project to include active and terminated files with an extreme level of confidentiality.
Hours: 8:00am - 4:30pm (30 minute lunch break)
Qualifications: High school diploma or GED, at least two years of receptionist or secretarial experience to include excellent computer skills (i.e. Microsoft Word, Excel, is a plus), excellent interpersonal skills, and the ability to handle a large volume of duties at one time. Previous HR experience is strongly preferred. Degree of Supervision Received: Minimal to none
Degree of Supervision Given to Others: None
Physical/Mental/Special Demands: Sitting 65% and walking 35%, to include stooping and bending while working on files. Dealing with difficult customers at times.
Age of Patients Served
Infant N/A Pediatric N/A Adolescent N/A Adult N/A Geriatric N/A
(Birth to 1yr.) (1-12 Yrs.) (13-17 Yrs.) (18-64 Yrs.) (65 Yrs. & Older)
Hazards: Verbal abuse, Lifting greater than 20lbs., Noisy and very busy/fast paced environment.
Conducts self in a professional manner
Helps problem solve internal and external customer questions related to employee records
Professional appearance at all times.
Communicates to all customers (external/internal)
Place all paperwork to be filed in alpha order.
Prepares paperwork for filing according to departmental guidelines
Filing and maintaining HR/payroll/benefits information and/or material
All other duties as assigned
Organizational Skills/Responsibilities
Responds to request for assistance
Demonstrates team player attitude
Completes responsibilities in a timely manner
Demonstrates excellent follow-up skills
Produces quality work
Willing to participate and learn all areas within HR/Payroll/Benefits
Maintains confidentiality and ensures restricted access to sensitive information
To Exceed Standards:
Must be a role model in several of these areas:
Very Organized Very cooperative to everyone
Provides great customer service to all Remains calm even with ""difficult"" situations
Very timely Consistently shows willingness to help others
Maintains a very positive attitude Makes very good use of their time
T Drive/Job Descriptions/HR Associate (Front Desk)
Must be proficient in Microsoft Office. Must be able to organize and prioritize tasks. Must be able to communicate effectively, both orally and written. Ideal candidate will be energetic and eager to work in a fast-paced environment. High School Diploma or equivelent also required.
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Company Description:
Moving Beyond the Ordinary
As an experienced healthcare professional you have many options in your career. At DeKalb Medical, we rise above ordinary healthcare into the realm of extraordinary, and we are seeking healthcare professionals just like you who are committed to exceptional service. The unique talents and specialized skills of our people continue to earn our patients' trust, every day.
DeKalb Medical is more than just a hospital. We are a not-for-profit health system, comprised of three hospital campuses, known for our premier clinical services, the latest technological advances and a caring and highly trained staff. Our energized environment fosters innovation and collaboration with our clinical team members ensuring a warm, caring environment.
Our commitment to attracting and retaining the best people include offering our employees great benefits and a variety of educational and professional development opportunities at all levels. We are committed to helping our employees grow with an extensive and comprehensive in-house continuing education program, tuition reimbursement, loan repayment and scholarships help our employees further their education.

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